Pack Scribe

Preferred Tenure:

0+ Years

Typical Months of Activity:

Full Year

Time Commitment:

  • 3-4 hours per month (2 of which are the Leader Meeting)
  • Busier months are august through October, as the school year gets underway and Pack activities begin to ramp up.

Requirements:

  • Scout Leader Uniform - No
  • Attend Monthly Pack Leader Meetings - Yes
  • Training - Youth Protection & Online Position-specific training
  • Ideal Characteristics - detail-orientated and willing to take notes during leader meetings and convert those notes to basic minutes for distribution

Description:

The scribe ensures proper records are kept within the pack and pack activities are coordinated. Specifically, the scribe will:

  • Maintain up-to-date information on membership, leadership, attendance, and advancement in the Pack Record Book or special software.
  • Maintain an inventory of pack property.
  • Handle correspondence for the pack. This may include writing letters of appreciation and requests for reservations, or ordering supplies through the local council service center.
  • Keep notes on business conducted at pack leaders’ meetings. Record only key items such as things needing follow-up or items for the history of the pack.
  • Work with Committee Chair and Treasurer to plan, coordinate, and lead the annual rechartering process.
    • Prepare registration papers and an annual report to the chartered organization. Secure signatures and registration fees for the coming year.
    • Arrange for the annual membership inventory, a uniform inspection, and the annual charter review meeting.
    • Help the Cubmaster and chartered organization representative plan and conduct the formal charter presentation.
    • With the chartered organization representative, submit a charter application and annual report to the chartered organization for approval.